Homeless Management Information System (HMIS)

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A Homeless Management Information System (HMIS) is a local information technology system used to collect client-level data and data on the provision of housing and services to homeless individuals and families and persons at risk of homelessness. Each HUD funded Continuum of Care (CoC) is responsible for selecting an HMIS software solution that complies with the requirements from the U.S. Department of Housing and Urban Development (HUD) on data collection, management, and reporting standards.

The Housing, Homelessness Prevention, & Workforce Solutions (HHPWS) Department serves as the HUD Collaborative Applicant and is responsible for administering HMIS for the County of Riverside Continuum of Care and serving as the HMIS Lead Organization. HHPWS has the "responsibility to establish, support and manage HMIS in a manner that will meet HUD's standards for data quality, privacy, security and other requirements for organizations participating in HMIS".

Updated HMIS Intake, Annual Assessment, and Exit Forms

All Projects

• HMIS Data Collection Form - Project Entry (PDF)
• HMIS Data Collection Form - Project Exit (PDF)
• HMIS Data Collection Form - Project Annual Assessment (PDF)
• HMIS Data Collection Form - Street Outreach Supplement (PDF)

Emergency Solutions Grants Program (ESG)

• ESG HMIS Data Collection Form - Prevention Supplement (PDF)

PATH Program

• PATH HMIS Data Collection Form - Street Outreach Supplement (PDF)

Runaway & Homeless Youth Program (RHY)

• RHY HMIS Data Collection Form - Project Entry - Emergency Shelter and Transitional Housing (PDF)
• RHY HMIS Data Collection Form - Project Exit - Emergency Shelter and Transitional Housing (PDF)
• RHY HMIS Data Collection Form - Project Entry - Street Outreach (PDF)
• RHY HMIS Data Collection Form- Project Exit - Street Outreach (PDF)
• RHY HMIS Data Collection Form - Post Exit (PDF)

VA Program

• SSVF HMIS Data Collection Form - Project Entry - Prevention and Rapid Rehousing (PDF)
• SSVF HMIS Data Collection Form - Project Exit - Prevention and Rapid Rehousing (PDF)
• VA HMIS Data Collection Form - Supplement (PDF)

HUD-VASH

• HUD-VASH HMIS Data Collection Form - Project Entry - Permanent Housing (PDF)
• HUD-VASH HMIS Data Collection Form - Project Exit - Permanent Housing (PDF)

Client Forms

• Consent of Release of Information

HMIS Links

• Log Into Clarity Human Services

HMIS Setup Form

• HMIS Project and Grant Setup Form

HMIS Training

Streamlined HMIS/CES Account Request Process Instructions

• HMIS - CES Account Request Process 
• Clarity Tutorial Video

Quick Links to Account Request Resources

• HMIS-CES User Account Request Form
• HMIS-CES User Account Request Form Instructions 
• New User Orientation Video COMING SOON!
• User Training Video Completion Form

HMIS Training Manuals & Resource Supplements

• 2017 HUD Data Quality Report
• 2017 APR-ESG & Data Quality Export
• 2017 HMIS Data Standards Training (PPXT)
• 2017 HMIS User Training - Annual Assessment
• HMIS APR v6.1 CSV Export for Sage
• 2017 HMIS Conference "Don't Panic! It's Only Data!"
• HMIS Emergency Shelter Projects User Manual
• HMIS Street Outreach Projects User Manual

HMIS Administrators Council

Meeting Agendas and Minutes

Policies & Standards

• HMIS Charter
• HMIS Partcipating Agency Agreement
• HMIS Inter-Agency Data Sharing Agreement
• List of Agencies Participating in HMIS Data Sharing updated 8.20.2021

HUD Homelessness Data Exchange (HDX)

• CoC System Performance Measures HMIS
• FY18 System Performance Measure

Vulnerability Index-Service Prioritization Decision Assessment Tool (VI-SPDAT) Forms

• Clarity Human Services CES Assessment Guide
• VI-SPDAT Packet - Single Adults
• VI-SPDAT Packet - Transitional Age Youth (TAY)
• VI-SPDAT Packet - Families